CA Start of Year: A Quick Guide
Below you'll find information to help you begin the 2017-2018 school year at Canadian Academy. Most of the information linked below is not password protected, but some of the information is located behind the Parent Portal, so you will have to use your user name and password. For new families, these will be emailed to you before the start of school in August. Information particularly relevant to new families is included at the bottom of this page.
Student orientation falls on Wednesday, August 23rd, for all new students although the experience is different for Elementary School students and Secondary School students. On Wednesday, at 1:30, all new ES and SS families will gather in the Main Theater to meet the school leadership and learn a bit more about CA. After this, parents and Elementary School students visit their classroom, meet their teacher and their classmates. This time is very casual, and you can come and go as you please. Secondary School students will be given a tour by their classmates, and parents will remain in the Theater to hear more from the leadership team.
New Secondary School students will have an additional tech orientation a day earlier on Tuesday August 22nd. This orientation is in the Black Box Theater on the second floor of the ELAC building, and will begin at 1:00pm, lasting for about an hour. Please bring your laptop to this session, as we will be setting it up for school use.
An additional tech orientation for new parents has been scheduled for the morning of Thursday, August 31st. This will follow a PTA sponsored New Family Welcome in the Black Box Theater. This tech orientation will focus on accessing the school web site, accessing your child’s grades, as well as learning to live with a ‘plugged in’ teenager.
School starts at 8:30. School ends at 3:25 on Monday, Tuesday, Thursday, and Friday. On Wednesday school ends at 2:25. Students in the ELAC have a shortened day schedule at the beginning of the year.
- August 24-25, 8:30-11:00
- August 28-September 1, 8:30-12:30 (including lunch)
- Starting September 4, all students attend the full day program.
- August 24-25, 8:30-12:30
- Starting August 28, all students attend the full day program.
These conferences will be 10 minutes each, and parents will be able to talk to their child’s classroom teacher to share insights about their child. You will be able to sign up for conference times at the Elementary School Open House on Wednesday, August 24.
- Pre-K3, KA, KB: 1:00-4:00pm on Thursday, August 24 and 25 (regular school day for grades 1-5).
- Grades 1-5: 1:00-4:00pm on Friday, August 25 and Friday, September 1 (regular school day for grades 1-5).
Parents come to school and meet the teachers of their child(ren) while learning about the class and expectations.
- Secondary School (Grades 6-12) Back to School Night is Thursday, September 7, 5:45 PM
- Elementary School (Pre-K3-Grade 5) Back to School Night is Wednesday, September 6, 6:00 PM
Communication with our school community is almost exclusively online through the CA website. Here you will find our school calendar, news stories about events and learning as well as other information about CA. Please check the homepage regularly for up-to-date information and announcements. In addition, you can send the CA News Headlines directly to your email as well. Your child's class information can be accessed in the Parent Portal.
- For any technology help, please join us each week in the Secondary School Library on Mondays at 3:30pm.
- In order for us to communicate effectively, please make sure the school has the most up-to-date email and mail addresses.
Here are a few additional ways to stay in touch with CA digitally:
CA has a single start time for all students each day at 8:30am. All school entrances will be open at this time. After 8:30am daily, all students, parents and visitors can only enter the building through Reception, which is located on the first floor to the left of the front stairs or through the ELAC entrance. Visitors will be given an identification badge before entering the building, and these badges must be worn during the entire visit to CA.
During the school day all first floor doors in the Main Building need a key to exit and enter. If you need to leave the Main Building, please do so from Reception on the first floor or through the Atrium doors on the 2nd floor.
Although we hope that CA does not experience emergencies, it is important that the school, faculty, parents and students are informed and prepared.
CA generally follows the actions of Kobe City officials in deciding whether to cancel school. As soon as the decision has been made to cancel school, a notice will be placed on the school's homepage under the News Headlines. We make every attempt to post the message before 6:00 am.
Please make sure that the school has the best and correct email address for the family as important messages related to school closures may also be sent directly to your email as well as posted on the homepage.
CA has recently reviewed and updated its emergency procedures. As part of this review, we now have food and water for 800 people for three days.
In addition, to these large scale supplies that the school is preparing, each student at CA, PreK-3-Grade 12, bring in a personal preparation kit as part of their start of school supplies. This kit should have the following in it:
- Bottle of water
- Cereal bar / granola bar / nuts / dried fruit or really any other nutritious food that does not have to be cooked
- A small 100 yen flashlight and batteries with batteries stored outside the flashlight
This personal preparation kit will be stored in the homeroom/advisory classroom. At the end of the year, the student will take the personal preparation kit home.
Please make sure you have completed all of your health requirements, which can be found here.
All new students entering CA are required to have all immunizations up to date according to their age. Copies of all vaccines received must be submitted to the health office for verification. Please see here for the vaccine requirements for CA.
Middle school and high school students are required to complete an assignment prior to the start of school on August 24. The assignments can be found here. You can collect the video or book from the Admissions Office. If you live in Japan, we can send them to you; however, if you live overseas, we ask that you purchase the materials you need. If you need to arrange pick up of the materials, please contact the Admissions Office.
If your child has not yet met their school counselor to determine the courses he/she will be taking, please first download, complete and send the relevant course request form by fax at your earliest convenience.
High School Course Registration Information
Grade 11 and Grade 12 students will receive a course selection form when they see the counselor.
The next step is a meeting with your child and their counselor. At that time we will talk about his/her courses, develop their schedule and answer any questions you or your child may have about CA.
Please call or e-mail Ms. Takiyama, the Counseling Office secretary or phone 078- 857-0100 to arrange an appointment starting August 15. Depending on the schedule, counselors could also be available in early June.
Students starting Grades 10-12 will need to submit an official transcript that includes the grades for their final semester at their previous school. University applications will require CA to send official documents for all grades 9-12.
All students that have been accepted to Canadian Academy must submit their final grades to the Admissions Office when they become available.