Terms & Conditions
Annual & Enrollment Fee Details
Initial Fees
- A non-refundable Application Fee is required for consideration of each application. Applications will remain valid for a two-year period from the date of submission.
- A non-refundable Registration Fee is charged to all new students regardless of when they enter during the school year. The Registration Fee is payable within 30 days of the date of the letter of acceptance, or before the student’s first day at school, whichever is earlier.
- Payment of the Registration Fee is waived for students entering Pre-K3 / Kindergarten A.
- Students who leave CA for twelve months or more are required to pay initial fees upon re-enrolling.
Annual Fees
- The Building & Development Fee is charged annually to all students who attend CA. Proceeds of this fee are directed to the ongoing maintenance, renewal, and replacement of campus facilities.
- The Building & Development Fee is not prorated for families joining CA during the school year or withdrawing before the end of the school year.
- The Building & Development Fee is fully refundable only to families who withdraw from CA according to the following schedule:
- Students entering in semester one: Withdrawal on or before July 1, 2022.
- Students entering in semester two: Withdrawal on or before December 1, 2022.
-
Withdrawal requires completion of the school’s withdrawal form.
Tuition Fees
- Tuition Fees are annual fees charged to all students who are enrolled at the school.
- Tuition Fees will be prorated as follows for students enrolling during the school year:
| First Day of School | On or before Oct 24, 2022 | On or before December 16, 2022 | On or before March 17, 2023 | On or before June 14, 2023 |
|---|---|---|---|---|
| % Tuition fees payable | 100% | 75% | 50% | 25% |
- Tuition Fees are refundable only to families who withdraw from CA according to the following schedule. Withdrawal requires completion of the school’s withdrawal form.
|
SEMESTER ONE ENROLLMENT |
SEMESTER TWO ENROLLMENT DATE OF WITHDRAWAL NOTICE PROVIDED |
||||
|---|---|---|---|---|---|
|
On or before July 1, 2022 |
On or before December 1, 2022 | On or after December 2, 2022 | On or before December 1 2022 | On or after December 2 2022 | |
| 100% Refund | 50% Refund | No Refund | 50% Refund | No Refund | |
Boarding Program
- The annual boarding fee of ¥ 2,200,000 is payable in addition to the tuition fee and on the same schedule as the tuition fee payment.
- The boarding fee is inclusive of the student’s participation in the school’s Residential Life Program, inclusive of all induction, team-building, and cultural activities offered during term time, as well as breakfast, lunch, and dinner seven days per week during term time.
- Alternate activities organized by the school during the weeks of Fall and Spring break will carry an additional cost.
- In cases where CA is sponsoring the student’s visa to enter and study in Japan in order to attend the school, the student is required to live in the dormitory for the duration of the their enrollment at Canadian Academy.
- A dormitory deposit of ¥ 100,000 is payable at the time of the first tuition invoice, and is refundable upon the student’s departure from the school once all other amounts owing have been settled in full.
School Bus
- The fees noted on the Tuition and Fees page are for a year-long commitment to the bus program. Daily tickets are available for purchase from the Operations Office for occasional bus riders. These tickets may only be used depending on availability of spaces on the bus. Priority will be given to year-long riders.
- The payment schedule and pro-rating of fees for families arriving and/or departing during the school year is in line with those noted earlier in this document for tuition fees.
Student Support Services
English as an Additional Language (EAL)
- At the time of application, for students entering Grade 1 or above, the school will reach a determination as to whether the student requires EAL services. This determination is reached at the sole discretion of the school and is a condition of enrollment.
- All students entering Grade 1 or above who are assessed by the school as requiring EAL services at “beginning”, “progressing”, or “intermediate” level are required to pay an annual EAL service fee. This applies both to new students entering Grade 1 or above, or returning students who have completed Kindergarten at the school.
- The EAL service fee is ¥200,000 per year for the first three years of enrollment in the EAL program, and ¥100,000 per year thereafter.
- The EAL service fee is payable in full on the same schedule as annual tuition fees. The service fee will be prorated for students entering during the year according to the same schedule as the annual tuition fees. The service fee will not be refunded for students leaving during the school year.
- When a student is assessed at “advanced” level by the school, the EAL service fee is no longer payable. If a student reaches “advanced” level in the middle of a school year, the EAL fee paid for the year in question is not refundable, and no further fee will be levied from the following school year.
- The EAL service fee is refundable only if the student is assessed at "advance" level within the first quarter of attendance.
Tiered Learning Support Model
- The school operates a graduated four-tier model to ensure individual learning needs are appropriately supported throughout each student’s tenure at CA.
- Any student who in the determination of the school requires Tier 2, 3, or 4 level support will be required to participate in the Learning Support program. This determination can be made during the enrollment process or at any point during the student’s tenure. In specific circumstances, upon review of the application made to the school, a student’s acceptance to CA will be contingent on her/his enrollment into the program.
- The staffing costs associated with the program are subsidized by the family in addition to the standard tuition fee. An additional fee to this effect will be included in the family’s invoice for the year depending on the level of support required.
- The family will be invited to participate in discussion regarding the need for a student’s ongoing participation in the program in advance of each new school year. However, the final decision regarding program participation remains at the sole discretion of the school.
Government Subsidies
- CA participates in the national government’s High School Tuition Support Fund (就学支援金), the Supplemental Grants (奨学給付金) program offered through Hyogo and Osaka prefectures, and the High School Tuition Reduction Support (授業料軽減補助金) program offered through Hyogo prefecture.
- Households must meet certain income requirements to be eligible for these grants.
- Families with students in Grades 10-12 wishing for additional information regarding any of these programs are invited to contact the Finance Office.
Fee Payment
Payment of Fees
- School fees for new families are due in full within 30 days of invoicing or before the new student’s first day at school, whichever is earlier. School fees for returning families are due in full by the July 1 preceding the start of the school year.
- Families paying privately for school fees may request to pay in six monthly installments from July to December 2022.
- The monthly payments must be secured by bank draft and the installments plan carries a service charge of ¥25,000 per student, which is added to the first installment.
- Interested families are invited to contact the Finance Office to receive an application form before the June 15 preceding the start of the school year.
- Corporations sponsoring school fees are required to pay in full by the due date.
- Any amount owing to the school for greater than 30 days will attract a penalty charge of ¥5,000 per week.
- The school reserves the right to withhold or terminate access to school of a student whose family has an outstanding amount owing to the school. This may also include withholding report cards, transcripts, references, or diplomas, or refusing access to campus, participation in examinations, field trips, activities, or other school events.
- Any matter pertaining to outstanding financial amounts will be referred by the school to legal counsel for further action.
- The school reserves the right at any time to refuse enrollment and/or expel any student who, in the sole and indisputable opinion of the school, is an unsatisfactory member of CA.
Bank Details
- The school accepts payment of fees via bank transfer only. Payments can be made at any branch of Minato Bank or MUFG Bank, Ltd. using the details listed below.
- All bank transfer fees are the responsibility of the payor.
| Minato Bank | mufg bank |
|---|---|
| Swift code: HSINJPJK | Swift code: BOTKJPJT |
| Head Office/Honten Eigyobu (011) 2-1-1 Sannomiya-cho, Chuo-ku Kobe-shi, Hyogo-ken 650-0021 |
Sannomiya Branch (462) 8-3-10 Isogamidori, Chuo-ku Kobe-shi, Hyogo-ken 658-0086 |
| Savings A/C 1970737 | Savings A/C 3353216 |
Miscellaneous Fee Related Information
- PTA Enrollment
- Yearbooks
- Peter Pan International Pre School
- Food Services - Cezar's Kitchen
- After School Activities
PTA Enrollment
All CA families are automatically enrolled as members of the Parent-Teacher Association (PTA), a volunteer body with a mission of supporting the school’s objectives and programs.
- All parents and guardians are invited to participate in PTA meetings and activities.
- A portion of each tuition fee is directed to the PTA’s annual operating budget.
Yearbooks
Peter Pan International Pre School
Food Services - Cezar's Kitchen
- The school’s food services provider is Cezar’s Kitchen, and all students will be assigned a Cezar’s account during their enrollment at CA.
- Families are responsible for topping up their children’s accounts throughout the year and Cezar’s manages account balances directly without the school’s involvement.
After School Activities
The information linked on this page is provided in accordance with Japan’s Act on Specified Commercial Transaction.
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