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Quick Guide for New Families

Welcome (and welcome back!) to Canadian Academy! Below you'll find information to help you start the 2021-2022 school year well prepared. Most of the information linked below is not password protected, however some of the information is located behind the Parent Portal. To access the Parent Portal, your user name and password are required. For new families, these will be emailed to you before the start of school in August. Information particularly relevant to new families is included below.

We look forward to our campus being open in August. However, due to the precautions we will be taking to keep our students and community healthy and safe, the information below may be revised as needed.

Step One: Before You Arrive

The following is a brief checklist of items that might be easier to complete over the summer months in order for your family to be ready to join Canadian Academy in August:

  • Class Supply Lists
    To help you prepare for the 2021-2022 school year, we have created a supply list for the elementary school, middle school, and high school.
  • Health Requirements
    Please make sure your child has completed all of our health requirements as your child won't be able to begin school until the requirements have been met. All new students entering CA are required to have all immunizations up to date according to their age, as well as a recent physical and TB test. Copies of all vaccines received must be submitted to the health office for verification. Please see here for the vaccine requirements for CA.

Step Two: Welcome to Kobe! Before School Starts...

We hope that your family is settled and starting to get used to your new home! Now that you're here, the following should be considered before the first day of school:

New Student Orientation (virtual)

Virtual Orientation for new students and parents
Student orientation falls on Friday August 20th, for all new students although the experience is different for Elementary School students and Secondary School students.

  • Elementary School
    • 12:30-1:15pm: All new grade PreK-3 - Grade 5 families will meet the elementary school principal, learning leaders, counselor, and secretary and will be given an introduction to the launch of the 2021-2022 school year through the online platform, Zoom.
  • Secondary School
    • 1:30-2:00 pm: All new grade 6 - 12 families will meet the secondary school principal and will be introduced to our programs through the online platform, Zoom.
    • 3:00 pm: All new grade 7-12 secondary school students will have an introduction of the technology used at Canadian Academy as well as get a tour of the school and see where to go on the first day of classes. (Grade 6 will have a special tech session once school starts.)

First Day of School: Monday, August 23rd, starting at 8:30 a.m.

Our school day starts at 8:30 a.m., with school ending at 3:25 p.m. on Monday, Tuesday, Thursday, and Friday. On Wednesdays, school ends at 2:25 p.m. as teachers participate in weekly professional development.

Students in the ELAC (Early Learning Childhood Center) have a shortened day schedule at the beginning of the year.

  • PreK-3
    • August 23-24, 8:30 a.m.-12:00 p.m. (no lunch at school)
    • August 25-27, 8:30 a.m.-12:30 p.m. (students will go home after lunch)
    • Starting August 30, all students attend the full day program.
  • KA
    • August 23-24, 8:30 a.m.-12:00 p.m. (no lunch at school)
    • Starting August 25, all students attend the full day program.
  • KB
    • August 23-24, 8:30 a.m.-12:00 p.m. (no lunch at school)
    • Starting August 25, all students attend the full day program

Elementary School Listening Conferences

We invite you to share your insights and aspirations regarding your child with his/her classroom teacher. Your child's classroom teacher will be in touch with you about signing up for the conferences.

  • PreK-3, KA, KB:
    Monday 23 and Tuesday 24 August
    (regular school day for grades 1-5).

  • Grades 1-5:
    Friday 27 August and Friday 3 September
    (regular school day for grades 1-5).

Bus Service

For your convenience, Canadian Academy offers bus service to Sannomiya as well as Ashiya, with identified stops along the way. Please fill out this form if you'd like to sign up for a school bus.

Lunch Service through Cezar's Kitchen

Cezar's Kitchen provides a convenient nutritionally balanced lunch option service personalized for Canadian Academy. More information will be shared with you prior to the start of school.

Lunch Account Signup

All students participating in the lunch program will need to create an account with our service provider, Cezars. This can be done on this page of their website.

Once you have completed the above process, you will receive a separate email from Cezars containing a unique 4-digit code for each child. You will need this code to top up the lunch account throughout the year.

Step 3: Making a home

By now, you've discovered that the Kobe area is a wonderful place to live, work, and raise a family. As you establish your routine, you are ready to become more involved in CA:

  • New Family Welcome (virtual)
    Canadian Academy has an active Parent Teacher Association (PTA) that organizes events, runs a Booster Club, and funds special projects and lasting gifts. Learn more about the PTA here. All new parents are invited to the PTA New Family Welcome on the morning of Friday, August 27th. This orientation will include information regarding the after school activities we offer, navigating the school website, accessing information about your child's learning, and the importance of our Parent Teacher Association. We look forward to sharing all that we do with you!
  • Back to School Night (virtual)
    Experience your child's day with our Back to School Night. Parents are invited to school to meet the teachers of their children while learning about the classes and their expectations.
    • Elementary School (PreK-3-Grade 5) Back to School Night is Wednesday, September 1st
    • Secondary School (Grades 6-12) Back to School Night is Thursday, September 2nd
  • Typhoon/Earthquake Emergency Closure Procedures
    Although we hope that CA does not experience emergencies, it is important that the school, faculty, parents and students are informed and prepared. CA generally follows the actions of Kobe City officials in deciding whether to cancel school. As soon as the decision has been made to cancel school, a notice will be placed on the school's homepage under the News Headlines. We make every attempt to post the message before 6:00 am. Please make sure that the school has the best and correct email address for the family as important messages may also be sent directly to your email as well as posted on the homepage.
2021-22 School year
  • Aug 23, 2021: First day of school
  • Sep 20, 2021: No school - Respect for the Aged
  • Oct 25-29, 2021: No school - Fall Break
  • Nov 22, 2021: No school - CA Holiday
  • Nov 23, 2021: No school - Labor Day/Thanksgiving holiday, Professional development day for all faculty
  • Dec 20, 2021 – Jan 7, 2022: No school - Winter Break
  • Jan 10, 2022: No school, professional development day for all faculty
  • Feb 17 & 18, 2022: No school - CA Holiday
  • Mar 21 - 25, 2022: No school - Spring Break
  • May 2 & 3, 2022: No school - Golden Week holiday
  • Jun 15, 2022: Last day of school

CA's key dates can be found on our All-School Calendar here. This calendar can be modified to only show those events that are relevant to you and your family.

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