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CA Start of Year: A Quick Guide

Welcome (and welcome back!) to Canadian Academy! Below you'll find information to help you start the 2019-2020 school year well prepared. Most of the information linked below is not password protected, however some of the information is located behind the Parent Portal. To access the Parent Portal, your user name and password are required. For new families, these will be emailed to you before the start of school in August. Information particularly relevant to new families is included below.

New Student Orientation

Orientation for new students and parents
Student orientation falls on Wednesday, August 21st, for all new students although the experience is different for Elementary School students and Secondary School students.

Elementary School
Wednesday, August 21st
10:00 a.m.All new families will gather in the Atrium on the second floor of our main building
10:10 - 10:25Meet the Grade Level Teaching Team in the classrooms
10:30 - 11:00Meet the Elementary School Leadership Team and our Headmaster
11:00 - 12:00New families are invited to our cafeteria to sign up for a Cezar's Kitchen account, our school bus, an optional PE outfit, and other information.

Secondary School
Tuesday, August 20th
3:00 - 4:30 p.m.All new students in Grades 7-12 are invited to join our Tech Orientation in the P&G Black Box Theater. Bring your laptops! Grade 6 tech orientation will happen in regular class time.
Wednesday, August 21st
10:00 a.m.All new families will gather in the Atrium on the second floor of our main building
10:10 - 10:25All Secondary School (Grade Six through Grade 12) families meet the Secondary School principal, counselors, and our Headmaster in our main theater
10:30 - 11:00Students tour our campus with Student Body Council members
11:00 - 12:00New families are invited to our cafeteria to sign up for a Cezar's Kitchen account, our school bus, a PE outfit, and other information.

All new parents are invited to our New Family Welcome on the morning of Friday, August 23rd, in our P&G Black Box Theater (2nd floor, Early Learning Activities Center building). This orientation will include information regarding the after school activities we offer, navigating the school web site, accessing information about your child's learning, and the importance of our Parent Teacher Association. We look forward to sharing all that we do with you!

First Day of School: Thursday, August 22nd, starting at 8:30 a.m.

Our school day starts at 8:30 a.m., with school ending at 3:25 p.m. on Monday, Tuesday, Thursday, and Friday. On Wednesdays, school ends at 2:25 p.m. as teachers participate in weekly professional development. Students in the ELAC (Early Learning Childhood Center) have a shortened day schedule at the beginning of the year.

August 22-23, 8:30 a.m.-12:00 p.m. (no lunch at school)
August 26-29, 8:30 a.m.-12:30 p.m. (students will go home after lunch)
Starting August 30th, all students attend the full day program.

August 22-23, 8:30 a.m.-12:00 p.m. (no lunch at school)
Starting August 26th, all students attend the full day program.

August 22-23, 8:30 a.m.-12:00 p.m. (no lunch at school)
Starting August 26th, all students attend the full day program.

Elementary School Listening Conferences

We invite you to share your insights and aspirations regarding your child with his/her classroom teacher. Your child's classroom teacher will be in touch with you about signing up for the conferences.

  • PreK-3, KA, KB: 1:00 p.m. - 4:00 p.m. on Thursday, August 22 and August 23rd (regular school day for grades 1-5).
  • Grades 1-5: 1:00 p.m. - 4:00 p.m. on Friday, August 23rd and Friday, August 30th (regular school day for grades 1-5).

Back to School Nights in our Main Theater

Experience your child's day with our Back to School Night. Parents are invited to school to meet the teachers of their child(ren) while learning about the class and its expectations.

  • Secondary School (Grades 6-12) Back to School Night is Wednesday, September 4th, from 5:45 p.m. in our Main Theater
  • Elementary School (Pre-K-Grade 5) Back to School Night is Thursday, September 5th, from 6:00 p.m. in our Main Theater

Communication and Technology

Communication with our school community is almost exclusively online through the CA website. Here you will find our school calendar, news stories about events and learning as well as other information about CA. Please check the homepage regularly for up-to-date information and announcements. In addition, you can send the CA News Headlines directly to your email as well. Your child's class information can be accessed in the Parent Portal.

  • For any technology help, please join us each week in the Secondary School Library on Mondays at 3:30 p.m. until the end of September.
  • In order for us to communicate effectively, please make sure the school has the most up-to-date email and mail addresses.

In addition to our CA website, we have a very active presence on Facebook. Be sure to look for us on Instagram and Twitter as well, where we never fail to #CAinspires!

Important Dates

CA's key dates can be found on our All-School Calendar here. This calendar can be modified to only show those events that are relevant to you and your family.

Emergency Closure Procedures

Although we hope that CA does not experience emergencies, it is important that the school, faculty, parents and students are informed and prepared.

CA generally follows the actions of Kobe City officials in deciding whether to cancel school. As soon as the decision has been made to cancel school, a notice will be placed on the school's homepage under the News Headlines. We make every attempt to post the message before 6:00 am.

Please make sure that the school has the best and correct email address for the family as important messages may also be sent directly to your email as well as posted on the homepage.

Emergency Preparedness Kits

CA reviews and updates its emergency procedures annually. As part of its emergency protocol, CA maintains an inventory of food and water for 800 people for three days in addition to first aid kits and other emergency supplies.

In addition to these large scale supplies that the school has prepared, each student at CA, PreK-3-Grade 12, should bring in a personal preparation kit as part of their start of school supplies. This kit should have the following in it:

  • Bottle of water
  • Cereal bar / granola bar / nuts / dried fruit or any other nutritious food that does not have to be cooked
  • A small 100 yen flashlight with batteries stored outside the flashlight

This personal preparation kit should be in a zip lock bag with your child's name written on it and will be stored in the homeroom/advisory classroom. At the end of the year, your child will take the personal preparation kit home.


Please visit the Activities page to find out about CA Athletics, Performing Arts, Clubs and Community Programs. Fill out the form(s) if your child is interested in participating in MS Athletics or HS Activities. In addition, here is information related to the cost of MS and HS Activities. Information about ES and MS Clubs will be shared with students and parents after school begins. For the MS Athletics and HS Activities forms you will need your user name and password. These will be handed to you at the new student orientation.

PE Uniforms/School Uniforms

While we do not have a school uniform, we do have a uniform for our physical education classes. In the elementary school, this uniform is optional. For those in grades six and above, we require our students to wear the Gym/PE uniform.

The uniforms can be purchased from our online form. To pick up your uniform, please come to the cafeteria during the morning of our New Student Orientation with your receipt, or to your PE teacher. Any uniforms purchased after the Welcome Orientation can be picked up in the physical education office between 8:00a.m. and 8:30 a.m.

Secondary School Laptops

You are welcome to purchase either a Windows or Apple laptop for your secondary school student. If you are interested in purchasing an Apple laptop or other products from the Apple online store please go to CA's Apple portal.

Supply Lists

To help you prepare for the 2019-2020 school year, we have created a supply list for the elementary school, middle school, and high school. Students in the secondary school need to bring their laptop fully charged. In addition, high school students need to bring a TI-Nspire "non-CAS version" graphing calculator (available from or for purchase from the school). Further supplies will be shared with high school students during the first few days of classes.

Food Services

Cezars Kitchen provides a convenient, hot, nutritionally balanced lunch option service personalized for Canadian Academy. Visit Cezars Kitchen to learn more about the prices and services offered by Cezars Kitchen.

Our Parent Teacher Association (PTA)

Canadian Academy has an active Parent Teacher Association (PTA) that organizes events, runs a Booster Club, and funds special projects and lasting gifts. Learn more about the PTA here, and volunteer with the PTA by filling out this form.

Health Services

Please make sure your child has completed all of our health requirements as your child won't be able to attend class until the requirements have been met.

All new students entering CA are required to have all immunizations up to date according to their age. Copies of all vaccines received must be submitted to the health office for verification. Please see here for the vaccine requirements for CA.

Bus Service

For your convenience, Canadian Academy offers bus service to Sannomiya as well as Ashiya, with identified stops along the way.

Please fill out this form if you'd like to sign up for a school bus.

Official Transcripts / Final Grades

Students starting Grades 10-12 will need to submit an official transcript that includes the grades for their final semester at their previous school. University applications will require CA to send official documents for all grades 9-12.

All students that have been accepted to Canadian Academy must submit their final grades to the Admissions Office when they become available.

Course Selection for Secondary School (Grades 6-12)

If your child has not yet met their school counselor to determine the courses he/she will be taking, please first download, complete, scan and send the relevant course request form by e-mail at your earliest convenience.

Grade 6
Grade 7
Grade 8
Grade 9
Grade 10
Grade 11

Grade 11 and Grade 12 students will receive a course selection form when they see the IB DP Coordinator.

The next step is a meeting with your child and their counselor. At that time we will talk about his/her courses, develop their schedule and answer any questions you or your child may have about CA.

Please call or e-mail Ms. Takiyama, the Counseling Office secretary or phone 078- 857-0100 to arrange an appointment starting August 15.

Key Dates
  • Aug 22, 2019: First Day of School
  • Sep 16, 2019: No school - Respect for the Aged
  • Oct 22, 2019: No school - Enthronement Ceremony
  • Week of Oct 28, 2019: No school - Fall Break
  • Nov 4 & 5, 2019: No school - Professional Development days for all faculty
  • Dec 23, 2019 – Jan 10, 2020: No school - Winter Break
  • Feb 17-18, 2020: No school - CA Holiday
  • Week of Mar 23, 2020: No school - Spring Break
  • May 4 & 5, 2020: No school- Golden Week Holiday
  • Jun 16, 2020: Last Day of School

The next 7 days

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    • ThuJun04 PTA Meeting (Executive Committee) 09:00 to 10:00
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